Paste what you wrote down in the shop. Every line becomes a line on the order writer, matched against the catalogue you sell from, while the moment is still fresh.
One product per line, with the quantity: 12 x blue mug, 3 cases of the tall vase, SKU-4471 qty 6. An email in the notes is taken as the buyer.
The gap between a buyer saying yes and an order existing is where a great deal of wholesale is lost. The interest was real; the follow-up took four days, the details were reconstructed from memory, and by then the moment had passed.
What they asked for, which styles, what quantities, what they were worried about. All of it is available for about an hour and mostly gone by the next day, which is usually when somebody sits down to write it up.
Turning notes into a draft order immediately — right quantities, right prices, right terms — means the follow-up is a document to confirm rather than a conversation to have again.
A buyer who saw four lines will order from whoever makes it easiest first. Being second by three days is frequently the whole difference.
Built. Paste the notes above, signed in as a rep or a brand: each line is matched against the catalogue you can sell from, quantities are raised to what the brand will ship, a line that could be more than one product is reported rather than guessed, and one button opens the order writer with the lines already on it. The order is still placed at its own door, with every check that door runs.